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Wednesday, May 16 • 2:30pm - 3:30pm
Session 3A | Cultural Heritage Collections

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"If You Build It, Will They Come?" Providing access to the Texas Digital Archive
Mark Meyers
In January, 2015, the Texas State Library and Archives Commission received approximately 7 TB of electronic records from the administration of outgoing Governor Rick Perry (2000-2015).  TSLAC used this collection of electronic records and support from the Governor’s Office as the foundation of the Texas Digital Archive (TDA).  Now that the TDA is place the hard part begins, providing timely and proper access to the records.  This presentation will discuss the challenges of providing access to digital records such as:  user interface, searching and retrieval, providing appropriate metadata and cleaning up “dirty” legacy metadata, and securing sensitive data when appropriate.

Accessing the Inaccessible:  Capturing and Re-Purposing Metadata Prior to Digitization to Ensure Adequate Description and Access
Gregory Pierce, Ana Niño
In 2017, the University of North Texas Special Collections department set out to digitize 2,000 U-Matic tapes in the NBC 5/KXAS (WBAP) Television News Collection.  Challenges included providing metadata to nearly 50,000 new digital objects and tracking a large off-site digitization project.  By utilizing Excel, MediaWiki, and iPhone cameras, data was harvested from the physical objects prior to shipment, then used to provide metadata and repurposed for searchability during digitization.  This presentation focuses on how this was accomplished, stumbling blocks, and how collecting metadata prior to digitization can limit digital backlog in other types of collections.

avatar for Bethany Scott

Bethany Scott

Digital Projects Coordinator, University of Houston Libraries
Bethany serves as Coordinator of Digital Projects with the University of Houston Libraries' Special Collections, where she is responsible for planning and coordinating digitization of archival materials, creating online exhibits, facilitating cross-departmental workflows, and ensuring... Read More →

avatar for Mark J. Myers

Mark J. Myers

Senior Electronic Records Specialist, Texas State Library and Archives Commission
Mark J. Myers is the senior electronic records specialist with the Texas State Library and Archives Commission (TSLAC) with over 18 years of experience in electronic records management and digital preservation. He is a member of the SAA-DAS faculty teaching about electronic records... Read More →
avatar for Ana Niño

Ana Niño

Digitization Assistant, University of North Texas
Ana is the Digitization Assistant for Special Collections at the University of North Texas where she oversees in-house digitization as well as preparations for off-site digitization.  Since returning to Texas from Cornell where she majored in Science & Technology Studies, Ana has... Read More →
avatar for Gregory Pierce

Gregory Pierce

Research Historian / archivist, Alexandria Library Local History/Special Collections
Greg has an academic background in history, 20 years of experience working in the photographic industry, and a passion for information access. He started working in UNT Special collections as Metadata Coordinator in where he managed the department’s digitization and description... Read More →

Wednesday May 16, 2018 2:30pm - 3:30pm CDT
Big Tex 1.102